Jacobs Project Representative reports

Caroline Pidgeon: Please set out in detail the past procedures for disseminating the regular Jacobs Project Representative reports on Crossrail to (a) TfL senior executives, (b) TfL Board members, and (c) the Mayor, the Deputy Mayor for Transport and Mayor’s Chief of Staff.

The Mayor: The Project Representative reports are prepared on a periodic basis and issued to the Sponsor Board, which comprises senior executive representatives from each of the joint sponsors (Transport for London (TfL) and the Department for Transport) alongside an independent Board member and is supported by an independent technical adviser (in line with the recommendations from KPMG’s review of Crossrail governance). The same reports are also circulated to the Crossrail Limited Board, which has always included nominees from both joint sponsors. The Project Representative attends meetings of both the Sponsor Board and, since the appointment of the new Crossrail Chair, the Crossrail Limited Board.
Updates on the project - including the specific views of TfL’s representatives on the Sponsor Board, drawing on the analysis they have received from the Project Representative - are then provided at each meeting of TfL’s Programmes & Investment Committee and at full TfL Board meetings.
I have asked for copies of the full Project Representative reports to be provided to TfL’s Programmes & Investment Committee, the Deputy Mayor for Transport and my Chief of Staff. These will also be published on the TfL website as part of the papers considered by the Programmes & Investment Committee.
This is in addition to the regular project updates that the Deputy Mayor for Transport, my Chief of Staff and I receive from Crossrail Ltd and from TfL. As with the updates provided to the TfL Board, these are informed by the analysis received from the Project Representative.

Transport for London staff (6)

Florence Eshalomi: What is the cost of expenditure on Transport for London directors in 2012, 2015, 2018 and currently including both salaries and bonuses?

The Mayor: The total cost of Directors (Including Managing Director and the Commissioner), for the financial years requested, is provided below. Further information on Director remuneration is included in our Annual Report available at the TfL website.
While our total number of Directors has not changed significantly since 2011/12, it is not appropriate to make a like-for-like comparison of total cost over that time because the structure of our Director community and the wider senior management population has changed considerably.
Through our savings programme we have reduced the number of senior managers by 8.7 per cent since 2016, and reduced the number of our employees with a base salary of more than £100,000 by 11.2 per cent since 2017/18.
Within our Director community we have removed positions across the organisation and established new ones to support our areas of priority, benchmarking the remuneration of each role in the process. With a smaller senior management community and our focus on reducing management layers across the business, each Director is also taking more direct responsibility than they had in previous years.

Transport for London Procurement (3)

Florence Eshalomi: How does Transport for London take social, environmental and community benefit criteria into account in the pre-tender stage of contracting when; a) Deciding the scope and nature of the tender; and b) Engaging with the supplier marketplace, including SMEs and the supply chain?

The Mayor: The pre-tender phase takes place when developing a Strategic Outline Business Case (SOBC). At Transport for London (TfL) these considerations are built into the SOBC planning process. In addition, when engaging with the supplier marketplace, TfL utilises a Responsible Procurement Checklist, to ensure that social, environmental and community benefit are incorporated where relevant.

Transport for London Procurement (7)

Florence Eshalomi: How does Transport for London include enforcement mechanisms within contract terms to ensure that specified social, environmental and community benefit clauses are delivered upon by a company awarded a contract?

The Mayor: Transport for London (TfL) contracts include provisions enabling them to terminate the contract where a supplier fails to comply with legal obligations in the fields of environmental, social or labour law. Where social, environmental or community benefit obligations are included in a contract, TfL will monitor the contractors’ performance against those obligations as part of the contract management process. The mechanisms available will be dependent on the specific contract and will range from performance incentives to termination for breach of contract.